Google Voice is a really useful (and free) Google service that allows you to make and receive calls without having a landline or a mobile phone.
One of the most useful features of Google Voice is the voicemail feature. It’s a great way to receive messages from people using contact forms on your website or simply as a general number that you want to give people to leave you messages without giving them your real phone number.
In this article, you’ll learn how to set up voicemail on your Google Voice account.
Don’t have Google Voice yet?
If you like the idea of using the voicemail feature in Google Voice but don’t have a Google Voice account or phone number yet, signing up is very easy.
- To get started, sign in to your Google Account and visit the Google Voice page.
- Select For personal useand choose the type of device you want to use (Android, iOS, or Web).
- Add a home address or personal phone number (optional).
- Enter the name of a nearby city and choose Select next to the number you want to claim.
Follow the instructions on the screen to finish setting up the new number. You can also link this Google Voice phone number to an existing landline or mobile phone number if you want Google Voice calls to ring as well.
How to set up voicemail in Google Voice
Now that you have your own Google Voice account and phone number, you actually have an active voicemail in your account.
However, you need to do a few things to set up voicemail for it to work properly.
1. When you’re signed in to your Google Voice account, select the gear Configuration icon in the upper right.
2. In the Settings section, select Voicemail from the left menu. This will automatically scroll you down to the voicemail settings section.
3. Voicemail settings have three sections where you can configure the exact behavior of the Google Voice voicemail feature.
We’ll explore each of these Google Voice voicemail settings in the next section.
Google Voice voicemail settings
The first section to consider is yours Active greeting. You will see two buttons in this section.
- Record a greeting: Select this option to record a new greeting with the microphone. You can record a greeting for up to 3 minutes. Select the stop icon when done. Select Desa to save the greeting or Redo to try again. Name the greeting and select Desa again.
- Manage all greetings: A window will open where you can configure any of your recorded messages as the current active message (you can only have one active message at a time). To choose a message, just select the three dots on the right and select Set as an asset.
You will always see your current active greeting on the list Active greeting section of the Greeting the voicemail Box.
The second section is the Receive voice messages by email Box. If enabled, you will receive any recorded new voice messages sent directly to your Google email account. This will be the email address associated with the Gmail account you used to sign in to Google Voice.
The third and final section is Let Google analyze your voice mail transcripts. This is a privacy setting option. By activating it, Google has permission to access your voicemail transcripts in order to modify and improve your voicemail transcription algorithm.
In addition to the settings found in the Google Voice voicemail settings section, there are other relevant settings for setting up your voicemail.
Google Voice voicemail settings
Just above the voicemail settings section is a Do Not Disturb with another voicemail setting.
Turning this switch on will not send any messages to the phone number you have assigned to your Google Voicemail account. Instead, it will only divert all calls directly to your voicemail.
This is an option that you may want to use if you are traveling and do not want to bother with calls for a while.
Another voicemail option is at the bottom of the Google voicemail settings page, at the bottom. Look for the security section. He Filter spam is where you can enable spam filtering for three of Google’s voicemail features: calls, messages, and voicemail.
Enable this switch to enable this feature. This is especially useful if you see that you are receiving a lot of spam or voice messages. Google’s antispam algorithm is surprisingly effective at blocking these annoying contacts.
Other Google Voicemail tips
Using Google Voicemail is extremely easy and convenient. When you select Voicemail in the left navigation pane, you access the list of recent voice messages.
Select any message to view your voice mail transcript. You can select the Play button below this transcript to listen to the message.
When you select the three dots at the top right of the message, you’ll see a list of options for things you can do with the voice message.
The important options here are:
- Find the sender of the message in your contact list
- Delete or archive the message
- Mark the message as spam or block the number
- Download a copy of the message as a sound file
The bottom line is that once you’ve set up voicemail in Google Voice, it just works. It is also convenient and offers you a place to store incoming calls where you can get to your time and schedule.