If you’re using Windows 10, you might be happy to know that there’s now a simple and elegant way to view Google email, contacts, and calendar using built-in in-store apps instead of using Outlook.
Outlook is a great email client for corporate employees, but I’m not a big fan of it for my personal email. However, before Windows 10, I had no choice but to use Outlook and keep a tab open in Chrome all the time to receive my email.
The new Mail, Calendar, and People apps can sync with Gmail, Google Calendar, and Google Contacts, respectively. The best part for me, though, is that the apps look very sleek and I really like using them. In this article, I’ll show you how to quickly and easily sync your Google Account with Windows 10.
Set up Gmail in the Windows 10 mail application
To get started, first set up the Mail app. The best thing about the three Windows 10 apps is that they are all integrated. Once you’ve added your Google Account to the app, it will automatically be added to the other two apps as well. In addition, each app has links to the other apps in the sidebar, so it’s very easy to switch between apps.
To open the Mail app, just click Start and type Mail. The best result should be Mail: Trusted Microsoft Store app.
The Mail application is divided into three sections: on the left is the sidebar where you will see the list of accounts and email folders, in the middle will appear a brief description of all the emails in this folder and will display the right panel. the complete individual email.
Click on Accounts in the left sidebar and then click Add account in the right panel that appears. A pop-up dialog box will appear where you can choose your email service provider.
You can add an Outlook.com account, an Exchange account, a Yahoo email, an iCloud email, or any other POP or IMAP-enabled email account. In our case, we will select Google. Next, enter your Google credentials and click Allow so that Windows can access your email, calendars, and contacts.
If all went well, you should receive a correct message stating that your account has been added to Windows.
All email in your Gmail inbox should now appear in the Mail app. You will notice that, by default, the Mail application only shows you the file Inbox folder and you’re done.
What if you have a bunch of Gmail tags? Well, go ahead and click the button Month link and it will load all the other Gmail tags, which are basically folders in the Mail app. However, the dashboard disappears once you click on it, so if you need to access multiple tags all the time, it’s a good idea to right-click and choose Add to favorites. These tags will now appear in the Inbox folder and can be accessed all the time.
By default, the Mail app only downloads emails from the last 3 months. If you want to change it, you have to enter the settings. If the left sidebar is not yet expanded, you can expand it by clicking the three horizontal lines at the top left. Then click on the gear icon at the bottom right of the sidebar.
At the far right, a tilt panel will appear where you can adjust various parameters of the Mail application. At the top, you want to click Manage accounts.
Then click the email account for which you want to adjust the settings. In our case, it’s for the Gmail account.
Click the account and a dialog box will appear where you can rename, delete, or change the mailbox sync settings.
Clicking this option will load the Gmail sync settings dialog. Here you can choose when to download the new email and whether to download the full message and images from the internet.
You can then change how often you want to sync your contacts and calendars, and from where you want to download your email. The only other option for the last 3 months is Anytime, which will download all emails regardless of the date.
Finally, you can turn off email, calendar, or contacts individually if you want. It is worth noting that you can adjust this setting in exactly the same way in Calendar and Contacts applications.
Sync Google with Calendar and People apps
Now that you’ve set up the Mail app in Windows 10, just open the Calendar and People apps to see your Google calendars and contacts.
By default, all calendars should be checked, but expand Gmail and manually select or deselect the calendars you want to view. Now open the People app and you will see that it looks very similar to the other two apps. Microsoft did a good job making everyone look the same.
That’s all you need to sync Google email, contacts, and calendar with Windows 10. So far it’s been a pleasant experience and we hope Microsoft continues to update apps to improve them. Enjoy it!