How to make a Google form: a complete guide

Google Forms is an application with many reasons to recommend it. It is simple to use, easy to share and has a clean interface. The main feature is that Google Forms is free.

Anyone with a Google Account can use Google Forms. It’s just a great tool for creating surveys, contests, and just about any other form you can imagine.

In this article we will show you how to make a Google form in just a few simple steps.

1. Start creating a Google form

First, go to forms.google.com and log in if prompted. Now it’s time to decide what kind of form you want to make. You can choose from the templates in the template gallery, start a new form from scratch, or duplicate a form you created earlier.

Take a contest

If you write a test, you can start by selecting a test template or a blank test. Alternatively, you can make the form a selection questionnaire at any time Configuration and then to the Contests , select the toggle button Make this a questionnaire. Making the form a questionnaire allows you to assign specific values ​​to each question. Google Forms will automatically rate respondents’ responses.

Making the form a questionnaire also opens up some other options, such as when the respondent should be told how they acted on the questionnaire. You can “release” the note after each question or later, after reviewing your answers manually.

You can also choose whether respondents can see lost questions, correct questions, and / or punctual values.

Then give your form a title and, if you want, a description.

2. Add a question or item

Google forms are mostly made up of questions, but you can also add additional items, such as images, videos, and sections.

Import questions and items

If you previously created a Google form that has questions or items you want to use in the new form, you can import them.

Select the file Import and select the form that contains the questions you want to import and choose Select. Then a Import questions , check the box next to each question or item you want to import. Finally, select the file Import questions button.

Types of questions

Add a question manually by selecting the file Add a question icon.

Type the question and, if you want, select it Insert image icon to the right of the question. Images can come from a variety of sources, including your computer, camera, Google Photos, Google Drive, or a Google image search.

Then choose the type of question. Google Forms includes all the standard question types you’ll find in other form tools, such as SurveyMonkey or Microsoft forms.

Types of questions include:

  • Short answer
  • Paragraph
  • Multiple options
  • Check boxes
  • Drop-down selector
  • Upload files (files will be uploaded to Google Drive by the form owner).
  • Linear scale
  • Multiple choice grid
  • Check box
  • Data
  • Time

Enter the answer options for your question. For any type of question, there are options below the question and answers where you can request an answer, add a description or other additional text under the question, add response validation, specify in which section the respondent should jump based on their answer and / or shuffle the order in which the answer options appear.

3. Choose a topic

Select the file to see what your form will look like for respondents at any time Preview icon.

Select the file Theme options icon. There you can choose a header image for the form as well as the theme and background colors. You can also choose from four font styles. (Special request: for the love of all that is holy, please never choose the “Decorative” source).

4. Check Settings for more options

File selection Configuration The icon (gear) will give you access to additional options related to the collection of answers, the way the form is presented, and the options for the contests discussed above.

Settings for collecting responses

A la General You can choose to collect email addresses from people filling out the form. Additionally, you can set up the form to send responses to respondents automatically or only if the respondent requests a copy.

You can also prevent people from responding multiple times. There are also configuration options to allow respondents to edit their responses after submitting the form and allow them to view summary graphs and text responses.

Presentation settings

A la Presentation in Settings, you can choose to show respondents a progress bar indicating which part of the form they have left to complete. If you want the order of the questions to be random, check the box next to it Mix the order of questions. And, if you want respondents to fill out the form again, check the box next to it. Show link to submit another reply.

The Presentation tab is also where you can type one Confirmation message which will be displayed once respondents have completed the form.

5. Share the form

When the form is ready, select the file Send button. You will see several ways to share the form. Check the box Collect email addresses if you want to keep a record of respondents ’email addresses.

Email

To email the form, enter the recipient’s email address, the subject of the email, and, if desired, a short message. If you want the form to be included directly in the same email, instead of an email with a link to the form, check the box Include the form in the email.

If you want to share the form for other publishers to edit, select Add contributors and add editors by selecting them from the list or entering their email address.

Generate a link

Selecting Send by link will generate a link that you can copy and paste to anywhere you want, including a text message, a messaging app, or a chat group.

Share on social media

If you choose the Facebook or Twitter icons, a new browser tab will open with a pre-filled draft draft for the social networking site you selected.

6. Get answers

Select the file Answers and you will have access to a quick summary of answers. You can also view individual answers or export answers to a spreadsheet.

Generate embedded HTML code

If you want to embed the form in a web page, choose Submit using embedded HTML. You can specify the width and height of the form, and Google Forms will generate HTML code for you to copy and paste into your website.

Google Forms Add-ons

There are many add-ons available for Google Forms at Google Workspace Marketplace. These add-ons can extend the functionality of Google Forms anyway. Select the file More / ellipsis icon to the right of the file Send button and choose Complements.

Want to add a timer to the form, customize email notifications, or generate a word cloud based on form responses? There is a complement to this.

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