In a previous article, we discussed how video conferencing works in Microsoft Teams. Since then, Microsoft has upgraded computers with new features, including the long-awaited and desired ability to create escape rooms. Indeed, finished 20,000 Microsoft users voted for the suggestion in Microsoft Teams UserVoice, the Teams application user feedback forum.
Everyone can access Teams with a free Microsoft account, and premium users in the Office 365 suite enjoy a robust version of Teams with features such as increased file storage, meeting recording, and the ability to host online events. of up to 10,000 people.
Minimum requirements for exhaust rooms in equipment
Before you begin, make sure everything is in place so you can create meeting rooms at your team meetings. As you can imagine, some configuration is required to enable team meeting rooms. Check these settings before you begin.
New meeting experience
First, you need to use the “new meeting experience” of the teams. You can activate the new experience by selecting your profile photo at the top right of the desktop app and going to Configuration. Then select Activate a new meeting experience and restart the computers.
Minimum number of participants
In order for the meeting organizer to have the breakdown option available, there must be at least five participants in the meeting. While people who call on the phone can’t join the outbreaks right now, yes do count for a minimum of five people.
Are you the organizer of the meeting?
Only the meeting organizer can create and manage outbreaks, although there are some indications from Microsoft that will allow the organizer to share this responsibility in future Teams updates.
Also, the meeting organizer should use the desktop app, not the browser version or the mobile app. (Don’t worry, participants who have joined the meeting through the Teams app for Android or iPhone have a chance to join the meetings).
Tip: If the meeting invitation needs to come from someone other than the person who will handle the outbreaks, ask the outbreak manager to create the team meeting, and then use the meeting link in the invitation to the meeting.
As long as the meeting link was created by the person who will handle the outbreaks, it doesn’t matter who shares the link.
Creation of escape rooms in equipment
As of this writing, team meeting rooms cannot be set up before the meeting, as can be done with Zoom. Once the team meeting is in progress, you can organize the meeting by selecting the meeting room icon on the meeting toolbar.
Selecting the escape room icon will open a screen where you can decide how many escape rooms you want to create and whether you want teams to automatically assign participants to escape rooms, or whether you prefer to manually select which escape room. escape to which each of them will be sent the participant.
Once you have created the break rooms, you can assign participants to the rooms via the break room board.
Select Assign participantsand you will see a list of all participants in the meeting. Check the box next to a participant and choose which room you want to assign them to.
As a meeting organizer, you can assign participants to meeting rooms at any time during the meeting. When you are ready to start the breakout session, select Initial rooms to open all rest rooms simultaneously and move people to assigned rooms.
Note: You cannot currently set a timer to automatically close meeting rooms on computers. This is another feature that we hope teams will add in future updates.
Options for the meeting organizer
As with Zoom, the meeting organizer can join any of the meeting rooms at any time. The organizer can also change the name of the rooms and, once all the service rooms are open, can broadcast an announcement to all the rooms. The ads will appear on the chat room in the meeting room.
Inside Room settings, the meeting organizer can choose to have teams automatically move participants to the escapes as opposed to forcing participants to manually join their meeting room. There is also an option to allow or prevent participants from returning to the main meeting room during the meeting session.
Inside the equipment rooms
The experience of participants in the team escape rooms is similar to that of the main team meeting. Participants have access to all periodic checks of the meeting. They can turn their webcam on and off, mute and unmute sound, share the screen, raise their hand, or turn on and off chat boards and participants.
Returning to the main team meeting
If the meeting organizer allows it (see above), meeting room participants can return to the main meeting at any time by clicking the button. Come back button. Warning: File selection March the button will take you out of the meeting completely.
Other video conferencing applications
Microsoft Teams users are certainly pleased with the recent addition of meeting rooms to the Teams experience, but Teams still lacks some features that other video conferencing applications offer. If you’re not willing to use Teams for online meetings, you might be interested in our comparison of four different video conferencing apps. For more information, see our articles on Google Meet vs. Zoom and Zoom Vs. Skype.