Microsoft Word has a feature where you can hide text so that it does not appear visibly in the document. If you don’t want to completely delete the text, hiding it is a good option.
So why would you want to hide text in a Word document? Well, one of the reasons would be if you wanted to print two different versions of the same document, but you don’t want to create two separate files. In this case, you can hide some text, print the file, and reprint the document, but choose to print hidden text in the print options dialog box.
In this article I will show you how to hide text in Word, how to see hidden text and how to hide text and how to do so that someone else cannot edit the hidden text. Note that you can hide text in Office for Mac in the same way as shown below.
Hide text in Word 2007, 2010, 2013
First open any document you have and have a good amount of text. Here is an example document that I am using for illustrative purposes.
Highlight the text you want to hide, then right-click on it and choose Font.
A la Font , you will see the dialog box Hidden check box a Effects section. Go ahead and check this box.
Click OK and POOF, your text is gone. All I have left is one paragraph with no sign of the other paragraph. The paragraph still exists and there are some interesting questions that arise now that it is hidden.
The first question that came to my mind was what happens if I start writing the blank area that contained the text before? Well, I went ahead and tried it by writing another paragraph where the hidden text was previously.
So what happened? Well, I’ll explain that in the next section when I talk about viewing hidden text in Word.
See hidden text in Word
Okay, so how do we get the hidden text to show up again to show the document again? We basically follow the same procedure as when we hide the text. Press CTRL + A to highlight the entire document, right-click on any highlighted portion and choose Font again. This time you will see the Hidden the checkbox has no check mark, but is completely green.
This means that some of the selected text is hidden and others visible. If you click on it once, it will become a check mark, which means that all the text in the document will be hidden and you click on it again to remove the check mark, that is, it should not be deleted. hide any text in the document.
The hidden text is now visible, but, as you can see, it is in a slightly different location. It is now under the paragraph he had written when the text was hidden. So instead of overwriting it, just push it down. If you want the text to remain in a specific place, you can click Show / Hide paragraph marks and will show you the hidden text with a special underline of dots.
You can then start a new paragraph in the location you want and click the button to hide the text again. Now that you know how to hide and show hidden text, let’s talk about how to print it.
Hidden text printing in Word
To print hidden text in Word, go to the options section of the file Print dialogue. When you go to File and then Print, click Page settings at the bottom.
A la Page settings , click the Paper tab, and then click Printing options.
This will bring up the file Word options dialog box with the file Visualization tab already selected. Here you will see one Print hidden text box below Printing options.
You can also access this dialog by clicking File, so Options and then click Visualization card. This setting is global, so you’ll need to go back and uncheck it later if you don’t want to print hidden text for a different document.
Now that we know how to hide and show text, maybe you also want to prevent others from editing hidden text? Well this is also possible as I show below.
Protect your Word document
Unfortunately, there is no way to completely hide the hidden text in Word. If you send a document to someone who has hidden text, they can see it if they know any of the procedures shown above. However, you can prevent someone from editing the text.
Protecting the document will prevent anyone from making any changes to any text. It will allow users to view the document, but not make any changes.
Click the button Review and click Protect the document or Restrict editing depending on your version of Office.
Check the Limit the format to a selection of styles and click the button Configuration button.
A la Format restrictions , check the box again and click Cap to make sure nothing can be changed in terms of format and style.
Click OK and you will get a pop-up message asking if you want to remove some formatting styles that are not allowed. Be sure to click NO. Clicking Yes will remove the hidden attribute from the hidden text and make it visible again.
Then check the box Allow only this type of editing in the document and leave it as No changes (read only).
Under Exceptions, you can leave everything unchecked. Finally, click Yes, start applying protection and enter a password to protect the Word document. Try to keep your password longer than eight characters, especially if you’re using an earlier version of Office.
Although others can see the hidden text, no text in the document can be edited. If you need the text to be completely hidden, you should remove it from the document. If you have any questions, feel free to post a comment. Enjoy it!