After learning how to set up and use Zoom, you may feel ready for your first big online meeting. Still, a good host knows that a successful Zoom presentation requires a lot of preparation, as well as following a few rules.
If you want to get your next big meeting on Zoom, here are some tips you can use to make sure everything runs smoothly and you look like a safe and attractive presenter.
Check your computer
The first thing you need to do to avoid problems during your Zoom presentation is to check your computer. There are several tests you can perform to see if your webcam works, as well as solutions you can do if Looks like the microphone doesn’t work correctly.
After testing the webcam, make sure you position it so that people can see your face instead of just your forehead or shoulders. To do this, first decide whether to make the presentation standing or sitting, and then adjust the level of the camera.
Some other important things to check are the laptop battery. Plug it in if you’re not sure the battery will last the entire presentation. Also check your internet connection. Video or audio delay will make it difficult for participants to concentrate.
Dress to impress
Once you’ve finished the technical side of things, take a critical look at yourself and your surroundings. If you plan to have your video turned on, it might be a good idea to switch PCs even if you’re at home. Dressing up will help you have more confidence and provide you with the right motivation.
If you are not satisfied with your environment, you can always use it Excellent Zoom virtual background function and make sure there is nothing behind or around that could distract attendees from your Zoom presentation.
Rehearse your presentation beforehand
Even if you are a confident public speaker, it never hurts to rehearse some crucial moments of the presentation. It’s impossible to predict all the issues that might arise, especially with Zoom presentations, so it can be difficult to improvise on site if you haven’t rehearsed the whole topic in advance.
A good idea is to do a demonstration presentation at home with a family member or friend over the Internet. It will give you an idea of what you can expect from your future meeting and what kind of challenges you need to overcome before making your presentation.
Disable meeting input notifications
One way to minimize distractions during the Zoom meeting is to turn off incoming notifications for attendees. Not everyone will show up on time, and depending on the size of your computer, hearing it ring and seeing the notification of each new pop-up entry can not only interrupt the submission process, but will also annoy you.
To turn off these notifications, go to your Zoom account Configuration > Meeting > At the meeting and change the file Audible notification when someone joins or leaves marching.
Ask someone to oversee the waiting room
Zoom has a waiting room where all participants meet before entering the meeting. It’s an effective strategy to prevent random people from coming together and ruining your presentation. The downside to this system is that you have to manually approve all applications in the waiting room. If someone arrives late or tries to rejoin the meeting after it has already begun, you may not notice the notification and leave the person trapped in the Personal Zoom limbo.
To avoid this, you can ask one of your colleagues to look at the participant window to allow other attendees to enter from the waiting room.
Learn the essential zoom shortcuts
Learning the most useful shortcuts in Zoom can help you get your presentation up and running and become a professional host. In addition, some of them will help you to quickly resolve any unexpected issues and save time during the presentation. Here are some of the most essential Zoom shortcuts you should know.
- Alt + M (for Windows) or Cmd + Ctrl + M (for Mac)
This shortcut will silence everyone at once, except the host (you).
- Alt + M (for Windows) or Cmd + Ctrl + U (for Mac)
This will stop silencing everyone except the host.
- Alt + Shift + T (for Windows) or Cmd + T (for Mac)
A useful shortcut for when you need to take a screenshot of the Zoom meeting.
If you are silent and need to quickly answer a question and then mute it again, hold the space as you speak to let yourself be silenced temporarily.
You can learn the rest of the useful Zoom keyboard shortcuts in the app settings. Open the Zoom app on your desktop, sign in to your account, and go to Configuration. Select Keyboard shortcuts to see the full list of shortcuts.
Ask attendees to mute their audio
Asking people to mute their microphones during the Zoom presentation may seem like obvious advice. However, if you have people who aren’t used to this online presentation format on your computer, we recommend that you make a point of it before you start submitting them.
You can help them by indicating how to do this in Zoom.
You can mute the audio using the shortcut Alt + A (for Windows) or Cmd + Shift + A (for Mac) or using the Zoom applications Configuration following the path Configuration > Audio > Mute the microphone when joining a meeting.
Pause your presentation to answer questions
No matter how detailed you think your presentation may be, your audience may have questions or comments they would like to share with the team. It helps to pause your presentation frequently to clarify if the information is clear to everyone and if your colleagues have something to add.
Save the chat log for follow-ups
It is important to take notes during the presentation, even when you are hosting it. Important questions and comments that attendees ask during the meeting can be great for future follow-up. Luckily, Zoom can do this with the feature that allows you to save the chat log.
Zoom won’t save chat history automatically, however, you must enable this feature in advance.
To do this, go to your Zoom account Configuration and follow the path Meeting > At the meeting (basic) > Automatically saved chats. This will automatically save all chat messages, even those sent privately between attendees.
Record your Zoom presentation
One last tip is to do it records the Zoom presentation. It can be beneficial on more than one level. You can send the recording to people who were unable to attend the meeting, as well as to attendees who want to review certain parts in more detail. You can also use recording to analyze your presentation skills and improve your skills as a public speaker.
If you’re worried about forgetting to record your meeting, you can go to Zoom Configuration > Recording and enable Automatic recording of your meetings Zoom in when they start.
It’s time to improve your zoom presentation skills
Holding large business meetings in apps like Zoom is the new reality. Like it or not, we have to adapt. The good news is that Zoom is pretty intuitive and easy to use. As long as you perform all the tests and checks in advance, your presentation will work safely.
Have you ever organized a big meeting at Zoom? What tips would you like to share with someone who is about to make a presentation on Zoom for the first time? Share your knowledge of Zoom with us in the comments section below.